Archive of Office Bulletins

All Office Bulletins expire upon issuance of a Local Programs Procedure (LPP). Please visit our LPP page for a summary of the revisions made for the chapters.

DLA-OB Title Attachments Contact Date Issued Impacts
23-04 Update to Exhibit 12-G: Required Federal-aid Contract Language Exhibit 12-G (rev. October 2023) Kitae Nam October 2023 LAPM 12, 16
23-03 Preliminary Engineering Right of Way Checklist Exhibit 13-E (new)    Neidy Pinuelas October 2023 LAPM 13
23-02R Prompt Payment Certification Exhibit 9-P (new)
Exhibit 10-R (rev. May 2023)
Exhibit 12-G (rev. May 2023) 
Hau Doan May 2023 LAPM 9, 10, 12 & 16
23-01 DBE Updates LAPM 9-J (new)
LAPM 9-K (new)
Exhibit 10-R (rev. May 2023)
Exhibit 12-G (rev. May 2023)
Wenyi Long May 2023 LAPM 9, 10, 12 & 16
22-07 Modified Buy America Requirements          Exhibit 12-G (rev. November 2022)   Kitae Nam 11/2022   LAPM 12, 16
22-06 Revision to IOAI Financial Document Review Process               Exhibit 10-R (rev. September 2022)
IOAI Resource page
 Bing Luu 09/2022   LAPM 10
22-05R Updated Form FHWA-1273                  Exhibit 12-G (rev. November 2022) 
Exhibit 12-D (rev. November 2022)
Exhibit 12-E (rev. November 2022) 
 Kitae Nam 11/2022   LAPM 12
22-04 Indirect Cost Allocation Plan / Indirect Cost Rate Proposal Review / Approval Process

CIAO Website

Ross Foon 06/2022 LAPM 5
22-03 Priority Legislative Budget Project (PLBP) Funds - Guidelines
The PLBP guidelines are being significantly revised to streamline the process and will be reposted with the modified version soon. Thank you for your patience. If you have any questions, please contact Manuel Morales at manuel.morales@dot.ca.gov.
PLBP Website Manuel Morales 05/2022 NA
22-02 Local Assistance Highway Bridge Program Limits of Reimbursement on High Cost Bridge Projects N/A Andy Chou 04/2022 LAPG 6
22-01 Design Standards for 3R Projects on NHS Freeways

Exhibit 12-D: PS&E Checklist (Revised March 2022)

Kitae Nam 03/2022 LAPM 2 & 11
21-08 New Location Hydraulic Studies Policy

Exhibit 6-B: Instructions for Completing the PES Form – Revised November 2021

Lupe Jimenez 11/2021 LAPM 6
21-07 LAPG 9 Local HSIP Update

LAPG Chapter 9: Local Highway Safety Improvement Program (HSIP)

Richard Ke 09/2021 LAPG 9
21-06 Safe Harbor Indirect Cost Rate for Consultant Contracts Attachment 1: LAPM Chapter 10, Section 10.1.3; new Safe Harbor Rate subsection The Pham 09/2021 LAPM 10
21-05 Adopting LAPM Chapter 10 Attachment 1: Sample Agency Letter Adopting Chapter 10
Attachment 2: Sample Agency Resolution Adopting Chapter 10
The Pham 08/2021 LAPM 10
21-04 LAPG 25 State Programs for Local Agency Projects LAPG 25 State Programs for Local Agency Projects (PDF) April Perez-Hollins 06/2021 LAPG 22 and LAPG 23
21-03 LAPM 4 Agreements Update Attachment 1 LAPM 4: Agreements (PDF)
Attachment 2 Exhibit 4-B: Local Agency Agreement Execution Checklist (PDF)
Adam Ambrosini 06/2021 LAPM Ch 4
21-02 LAPG 6 Highway Bridge Program Update LAPG 6: Highway Bridge Program (PDF) Andy Chou 05/2021 LAPG Ch 6
21-01 Revision to Local Assistance Procedure Manual (LAPM) Chapter 20 LAPM 20: Audits and Corrective Actions (PDF) Daniel Burke 05/2021 LAPM Ch 20
20-05 Local Agency Oversight of Property Management and Excess Land Disposal 1) LAPM Chapter 13
2) Exhibit 13-F: Local Public Agency Real Property Services Checklist (F-PDF
Eva-Marie Figlietti 10/15/20 LAPM Ch 13
20-04 DBE Procedure Updates 1) LAPM Chapter 9
2) Exhibit 9-A: DBE Implementation Agreement for Local Agencies (F-PDF)
3) Exhibit 9-B: DBE Implementation Agreement for Local Agencies (F-PDF)
4) Exhibit 10-R: AE Sample Contract Language (F-PDF)
5) Exhibit 12-G: Required Federal-aid Contract Language (F-PDF)
Wenyi Long 09/04/20 LAPM Ch 9
Exhibits 9-A, 9-B, 10-R, 12-G
20-03 At-Risk Preliminary Engineering Attachment 1 LAPM 3-A: Project Authorization/Adjustment Request (PDF)
Attachment 2 LAPM 5-A: Local Agency Invoice (PDF)
Heidi Borders 08/11/20 LAPM Ch 3, 5
20-02 DBE Running Tally Attachment 1 Exhibit 9-F(excel)
Attachment 2 Sample Output Summary Reports (PDF)
Hau Doan rev. 02/13/20 LAPM ch 09
20-01 - Rescission of Patented or Proprietary Product Regulations NA Kitae Nam 02/06/20 LAPM ch 12
19-05 - Local Agency Invoicing LAPM 5-A: Local Agency Invoice (PDF) Dee Lam rev. 11/26/19 LAPM ch 05
19-02 - Interim ATP Count Guidance Interim-ATP Count Methodology Guidance Teresa McWilliam rev. 09/16/19 LAPG Ch 22
19-01 - Local Assistance Highway Bridge Program Project Delivery Policy NA Eileen Crawford 04/25/19 LAPG Ch 06
19-03 - DBE Goal Calculation and GFE Review (PDF) Attachment 1 - Exhibit 9-D: Contract Goal Methodology
Attachment 2 - Exhibit 9-E: Sample Local Agency Good Faith Effort Review
Attachment 3 - Exhibit 15-H: Proposer/Contractor Good Faith Efforts
Wenyi Long 11/22/19 LAPM ch 9
18-03 - Authorization/Adjustment Requests (PDF) LAPM-3A Project Authorization /Adjustment Request (PDF) David Giongco 11/29/18 LAPM - Ch 03
18-02 - Highway Bridge Program Project Project Programming Policy (PDF) March 2018 HBP Project Prioritization - ON SYSTEM (PDF)
March 2018 HBP Project Prioritization - OFF SYSTEM (PDF)
Linda Newton 06/18/18 LAPG - Ch 06
18-01 - Period of Performance (PDF) LAPM Exhibit 3-A, Request for Authorization to Proceed with Preliminary Engineering
LAPM Exhibit 3-B, Request for Authorization to Proceed with Right of Way
LAPM Exhibit 3-C, Request for Authorization to Proceed with Utility Relocation
LAPM Exhibit 3-D, Request for Authorization to Proceed with Construction
Exhibit 3-O, Sample Local Federal-Aid Finance Letter
LAPM Exhibit 3-Q, Request for Authorization to Proceed with Non-Infrastructure Project
LAPM Exhibit 5-J, Local Agency Invoice Review Checklist
Winton Emmett 03/12/18 LAPM - Ch 03 and 05
17-02 - Architectural and Engineering Consultant Contract Review (PDF) Attachment 1 Exhibit 10-C A&E Consultant Contract Reviewers Checklist
Attachment 2 Exhibit 3-A Request for Authorization to Proceed with Preliminary Engineering
Attachment 3 Exhibit 3-B Request for Authorization To Proceed with Right of Way
Attachment 4 Exhibit 3-C Request for Authorization to Proceed with Utility Relocation
Attachment 5 Exhibit 3-D Request for Authorization to Proceed with Construction
Attachment 6 Exhibit 3-Q Request for Authorization to Proceed with Non-Infrastructure Project
Felicia Haslem 08/18/17 LAPM - Ch 3 & 10
17-01 - Federal Highway Administration (FHWA) Approval of Architectural and Engineering (A&E) Consultants in a Management Support Role (PDF) Attachment 1 - May 15, 2017 FHWA California Division letter: "FHWA Approval of Architectural and Engineering (A/E) Consultants in a Management Support Role"
Attachment 2 - 2017 Consultant in a Management Support Role Procurement Process
Attachment 3 - LAPM Exhibit 10-U Consultant in Management Support Role Conflict of Interest and Confidentiality Statement (Revised)
Sukhdeep Nagra 07/20/17 LAPM - Ch 10
16-03 - Capital Subvention Reimbursement Allocation and De-Allocation (PDF) Attachment 1- Exhibit 3-H Request for Capital Subvention Reimbursement Allocation/De-Allocation
Attachment 2 - Capital Subvention Reimbursement Allocation and De-Allocation Process Flowchart
Peggy Siu 03/04/16 Superseded by LPP 16-03
16-02 - Period of Performance (PDF) Attachment 1 - Exhibit 3-A "Request for Authorization to Proceed with Preliminary Engineering"
Attachment 2 - Exhibit 3-B "Request for Authorization to Proceed with Right of Way"
Attachment 3 - Exhibit 3-C "Request for Authorization to Proceed with Utility Relocation"
Attachment 4 - Exhibit 3-D "Request for Authorization to Proceed with Construction"
Attachment 5 - Exhibit 3-O "Local Federal-Aid Project Finance Letter"
Attachment 6 - Exhibit 3-Q "Request for Authorization to Proceed with Non-Infrastructure Project"
Attachment 7 - Exhibit 5-J "Local Agency Invoice Review Checklist"
David Giongco 02/17/16 Superseded by LPP 16-03
16-01 - Implementation of Cargo Preference Act Requirements Attachment 1-FHWA California Division Letter: "Implementation of the Cargo Preference"
Attachment 2 -FHWA policy memorandum: "Implementation of Cargo Preference Act Requirements in the Federal-aid Highway Program"
David Giongco 01/21/16 Superseded by LPP 16-03
15-05 - Bridge Preventative Maintenance Program Guidelines Attachment 1-Bridge Preventive Maintenance Program Guidelines, December 2015
Attachment 2 -BPMP Plan Template
Linda Newton 12/23/15 LAPG - Ch 06
15-04 - Local Assistance Highway Bridge Program Bridge Investment Attachment 1-Bridge Investment Credit Concept
Attachment 2 -Bridge Investment Credit Questions and Answers
Attachment 3 -Bridge Investment Credit (BIC) Draft Office Bulletin Comments and questions from Districts and Local Agencies
Reza Fereshtehnejad 11/02/15 LAPG - Ch 06
15-03 - Right of Way Certification (PDF) Attachment A-Exhibit 13-B "Right of Way Certification"
Attachment B -Memo "Right of Entry - Payment Before Possession"
Linda W Tong 08/14/15 Superseded By LPP 16-04
15-02 - Local Agency Employee in Responsible Charge (PDF) None Mike Giuliano 06/30/15 Superseded By LPP 16-04
15-01 - Appropriation Year and Budget Authority (PDF) Attachment A - Amendments to Section 3.5 Daniel Burke 03/12/15 Superseded By LPP 16-04
14-08 - Notice to Proceed Submittal None Mike Giuliano 11/12/14 Superseded By LPP 16-04
14-07 - Environmental Procedures (PDF) Attachment A - EX. 6E Categorical Exclusion Checklist Lupe Jimenez 11/05/14 Superseded By LPP 16-04
14-06 - Review of the DBE Contract Goals and Good Faith Efforts - Pilot Study (PDF) Attachment A - EX. 3A Request for Authorization to Proceed with Preliminary Engineering(Word)
Attachment B - EX. 3B Request for Authorization to Proceed with Right of Way(Word)
Attachment C - EX. 3C Request for Authorization to Proceed with Utility Relocation(Word)
Attachment D - EX. 3D Request for Authorization to Proceed with Construction(Word)
Henry Wells 09/28/14 LAPM - Ch 9
14-05 - Risk-Based Invoicing Attachment A- Local Agency Invoice Review Checklist
Attachment B1-B4 Billing Summary
Attachment C Billing Summary Instructions
Peter Anderson 07/04/14 LAPM - Ch 5
14-04 - Utility Clause Update-Buy America Attachment 1- Ex. 14-G: Utility Agreement Clauses
Attachment 2- Ex. 14-I: Local Agency/Utility Owner Special Agreement
Linda W Tong 04/28/14 Superseded By LPP 16-05
14-03 - Use of Toll Credits in Lieu of Non-Federal Share Match for Local Assistance Federal-Aid Highway Projects Attachment 1- Caltrans Toll Credit Use Policy
Attachment 2- Toll Credit Use Example
Robert Nguyen 03/27/14 Superseded By LPP 16-05
14-02 - ADA Requirements for Curb Ramps (PDF)   Rajalingam Valluvan 03/18/14 Superseded By LPP 16-04
14-01 - LAPM Chapter 6 - Environmental Procedures (PDF) Attachment 1- Exhibit 6E Categorical Exclusion Checklist
Attachment 2- Exhibit 6F Categorical Exemption/Categorical Exclusion Determination Form
Laura Walsh 02/12/14 Superseded By LPP 16-04
13-09 - LAPG Chapter 23-Local Agency STIP Projects (PDF) Attachment - LAPG Chapter 23 - Local Agency STIP Projects Jaime Espinoza 10/31/13 LAPG - Ch 23
13-08-Final Invoicing When Funds Lapse Attachment 1 - Cooperative Work Agreement (CWA) Timeline
Attachment 2 - Finance Letter Example
Daniel Burke 08/26/13 Superseded by LPP 16-03
13-07R-Safe Harbor Indirect Cost Rate for Consultant Contracts (PDF) 

Safe Harbor Rate Form (PDF)

Felicia Haslem 07/03/18 LAPM - Ch 10
13-06 -Revised LAPM Chapter 12 Chapter 12 Plans, Specifications & Estimate Henry Wells 08/12/13 LAPM - Ch 10, 12, 15, 16
13-05 -Transparency Act-DUNS Number Exhibit 3E - Request for Authorization to Proceed Data Sheet(s) Frank Cao 07/16/13 Superseded by LPP 16-03
13-04 - Highway Safety Improvement Program (PDF) Highway Safety Improvement Program Guidelines (PDF) Ted Davini 04/29/13 LAPG - Ch 9 & 10
13-03 - Construction Oversight Program Construction Review Checklist Tim Buchanan 04/24/13 Superseded by LPP 16-03
13-02 - LAPM Chapter 6 - Environmental Procedures Local Assistance Procedures Manual Chapter 6 - Environmental Procedures Germaine Belanger 03/14/13 Superseded by LPP 16-05
13-01 -Establishment of Pro Rata or Lump Sum (PDF) Attachment 1 - Sample Projects Pro Rata and Lump Sum Funding Scenarios
Attachment 2 - LAPM Exhibit 3-O (Finance Letter)
Attachment 3 - FHWA Letter Dated October 26, 2012 (Fed Reimbursement Rate)
Attachment 4 - FHWA Memorandum dated January 3, 2012 (Modifications when using Lump Sum)
Adam Ambrosini 01/31/13 Superseded by LPP 16-03
12-05 -Revised Form FHWA-1273 for Federal-aid Construction Contracts Attachment 1 - LAPM Exhibit 12-E, Attachment B
Attachment 2 - Summary of Form FHWA-1273 Revisions (March 10, 1994 versus May 1, 2012)
Eugene Shy 07/31/12 Superseded by DLA-OB 13-06
12-04 -Race Conscious Measures to include all DBEs Director's Letter to Local Agency
Local Agency Commitment Letter (WORD, PDF)
Individual Forms in LAPM
Jessica Del Nero 06/29/12 Superseded by LPP 14-01
12-03R LAPM Chapter 10 Consultant Selection Chapter 10 Consultant Selection David Saia 11/30/12 (Revised) Superseded by LPP 13-01
12-02 Highway Safety Improvement Program (HSIP) and High Risk Rural Roads Program (HR3) HSIP and HR3 Program Guidelines
HSIP/HR3 Application Form
Instructions for HSIP/HR3 Application Form
Local Roadway Safety Manual for California Local Road Owners
Ted Davini 04/20/12 Superseded by OB-13-04
12-01 Pavement Preventive Maintenance Pavement Management System Certification Peter Anderson 02/01/12 Superseded By LPP 16-04
11-14 State-Legislated Safe Routes to School (SR2S) Program (PDF) State-Legislated Safe Routes to School (SR2S) Program Guidelines Cycle 10 (PDF) Application for State-Legislated Safe Routes to School (SR2S) Program Cycle 10 - Application Summary (PDF) Dawn Foster 12/19/11 LAPG - Ch 24
11-13 Authorizing Local Federal Funds for Locally-Administered Projects on the State Highway System (PDF) 

Attachment A--Authorizing Local Federal Funds for Locally-Administered Projects on the State Highway Under an Environmental or Design Cooperative Agreement (Word) (Revised 08/01/2014)
Attachment B--Authorizing Local Federal Funds for Locally-Administered Projects on the State Highway Under a Right of Way Cooperative Agreement(Word) (Revised 08/01/2014)
Attachment C--Authorizing Local Federal Funds for Locally-Administered Projects on the State Highway Under Construction Cooperative Agreement(Word) (Revised 08/01/2014)

Patrick Louie 12/02/11 LAPM -Ch 2, 3, 4, 7, 12, 13, 15, 16, 19
11-12 $150,000 Simplified Acquisition Threshold None Eugene Shy 12/02/11 Superseded by LPP 13-01
11-11 Local Assistance Dispute Resolution Process Dispute Resolution Process Eugene Shy 11/16/11 Superseded by LPP 12-02
11-10 Preliminary Environmental Screening Form for Non-Infrastructure Projects [PES(NI)] PES(NI) Form
Instructions for Completing the PES(NI) Form
Undertakings Exempt From Further Review Memo Dated June 13, 2011
Non-Infrastructure Project Natural Environmental Study - No Effect Memo Dated November 8, 2011
Germaine Belanger 11/08/11 (Revised) Superseded by OB-13-02
11-09 Right of Way Certification - Short Form (Exhibit 13-A) Exhibit 13-A Short Form - Right of Way Certification for Local Assistance Project Ray Zhang 6/24/11 Superseded by LPP 13-02
11-08 Authorization of Non-Infrastructure Federal-aid Projects Exhibit 3-Q Request for Authorization to Proceed with Non-Infrastructure Project
Non-Infrastructure Project Work Plan (Sample)
Ray Zhang 6/24/11 Superseded by LPP 12-01
11-07-Capital Subvention Reimbursement Allocation Exhibit 3-H Request for Capital Subvention Reimbursement Allocation Adam Ambrosini 05/09/11 Superseded OB 16-03
11-06-Federal Safe Routes To School (SRTS) Program (PDF) Chapter 24 - Federal Safe Routes to School Program Guidelines (PDF) Dawn Foster 4/15/2011 LAPG - Ch 24
11-05-Preliminary Engineering Phase Over 10 Years None Chris Jensen 03/24/11 Superseded By LPP 16-04
11-04-Evaluating and Submitting Good Faith Efforts Evaluation of Good Faith Effort Henry Wells 03/15/11 Superseded by LPP 14-01
11-03-Federal-Aid Funds Inactive Obligation Management (PDF) None Chris Jensen 3/09/11 Rescinded 4-9-13
11-02-Local Assistance Highway Bridge Program High Cost Projects Programming Policy and Procedures (PDF) Exhibit A: Sample Funding Commitment Letter (PDF)
Exhibit B: Sample Funding Sheet for use in Exhibit A (PDF)
Eric Bost 02/24/11 LAPG - Ch 6
11-01-Local Assistance Highway Bridge Program Project Prioritization Policy (PDF) None Eric Bost 02/24/11 LAPG - Ch 6
10-16 – Chapter 19 Project Oversight and Process Reviews Chapter 19 - Project Oversight and Process Reviews Eugene Shy 12/21/10 Superseded by LPP 11-01
10-15 – Deletion of Exhibit 13-A "No Right of Way Certification" None Eugene Shy 11/18/10 Superseded by LPP 11-05
10-14 – $1 Million Pre-award Audit Threshold None David Saia 11/15/10 Superseded by LPP 11-05
10-13 – Interim Guidance on the Use of Project Labor Agreements Executive Order 13502 of February 6 2009 Eugene Shy 10/25/10 Superseded by LPP 11-05
10-12 - Conflict of Interest Certification Conflict of Interest Statement Certification April Nitsos 09/23/10 Superseded by LPP 11-05
10-11 - Highway Safety Improvement Program (HSIP) HSIP Guidelines Ted Davini 09/01/10 Superseded by OB 12-02
10-10 - High-Risk (Formerly “Major”) ITS Project Procedure Change Revised Ch.13 of LAPG
Revised Exhibit 3-A of LAPM
Frank Cao 08/03/10 Superseded by LPP 12-01
10-09 - Use of Toll Credits Updated Exhibits in Ch.3 of LAPM
Caltrans Toll Credit Policy
Rihui Zhang 07/22/10 Superseded by LPP 12-01
10-08 - HPP Program (PDF) High Priority Projects Program Guidelines April Nitsos 05/28/10 Superseded by LPP 11-05
10-07 - Discontinuance of Local Agency AADPL Interim Exhibit 9-B : Local Agency DBE Annual Submittal Form Henry Wells 05/28/10 Superseded by LPP 14-01
10-06 - Documenting and Transmitting Environmental Decisions (PDF) Revised Ch.6 of LAPM Margaret.Buss 05/20/10 Superseded by LPP 11-05
10-05 - State Legislated Safe Routes to School (SR2S) Program (PDF) Cycle_9_Guidelines Cycle_9_Application Dawn Foster 04/14/10 Superseded by DLA-OB 11-14
10-04 - Highway for Life Program HfL Application Template and Instructions April Nitsos 04/07/10 Superseded by LPP 11-05
10-03 Prevention of Consultant Selection Conflicts of Interest Revisions to Chapter 10.8 of the LAPM
Exhibit 10-T "Panel Member Conflict of Interest and Confidentiality Statement"
Exhibit 10-U "Consultant in Management Position Conflict of Interest and Confidentiality Statement"
Eugene Shy 03/22/10 Superseded by LPP 11-05
10-02 Local Assistance Highway Bridge Program Prioritization Policy None Eric Bost 01/21/10 Superseded by DLA-OB 11-01
10-01 Highway Bridge Programming FTIP Procedures (PDF) None Eric Bost 01/21/10 LAPG – Ch 6, 7, 12
09-06 - Use of ARRA Funding For Force Account Work (PDF) 23CFR635.205(b) Eugene Shy 08/31/09 Expired 09/30/10
09-05 - Progress Invoice review Invoice Review Checklist
Bid Summary/Cost to Date Form
Bill Sandoval 11/19/10 (Revised) superseded by DLA-OB 14-05
09-04 - Highway Safety Improvement Program HSIP Guidelines
HSIP Application
Randy Ronning 07/21/09 Superseded by DLA-OB 10-11
09-03 - Using the Internet for Federal Wage Rates (PDF) Revisions to Chapter 12 of the LAPM Eugene Shy 07/14/09 Superseded by LPP 11-05
09-02-Independent Assurance Services for Local Agencies None Eugene Shy 03/05/09 Superseded by LPP 12-01
09-01-State-legislated Safe Routes to School (SR2S) Program (PDF) State-legislated Safe Routes to School (SR2S) Program Guidelines
State-legislated Safe Routes to School (SR2S) Program Application (8th Cycle)
Joyce Parks 01/15/09 Superseded by DLA-OB 10-05
08-01-Office Bulletins (PDF) Approving Office Chiefs and Committee Chairs(Revised 10/05/12)
District Comments
David Saia 09/25/08 Expired